Disaster Preparedness Initiatives
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| Q. |
Please describe the type(s) of disaster(s) your community addresses with the plan. |
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Hurricane |
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| Q. |
Please describe the steps taken to develop the plan including involvement of residents. |
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1. The association developed a plan to improve structure of the buildings which included:
a) completely replaced roofs in both buildings
b) Installed hurricane impact rated windows and sliders in all common areas and in all residential units. These windows meet or exceed the Miami-Dade standard for this type of installation.
2. Installed new generators powered by natural gas supplied by Florida Public Utilities with emergency back-up propane supply. In the event of a power outage, elevator, common area facilities, the manager office and our water purification system will be in full operation
3. The association has contracted with a company that provides water purification system that will provide water safe to drink without boiling.
4. The condo contracted a roofing company with 24-hours emergency VIP service
5. The association contracted with a restoration and water extraction company with emergency VIP service
6. The board and management of the association created a brochure with detailed instructions for all residents to follow before and after the hurricane (copy of the brochure is attached). Resolution to pay for the security arrangements will be obtained by the board together with consultation with the owners
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| Q. |
Please provide an explanation of the immediate steps your community plans to take in the event of the disaster. |
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In the event of a pending disaster the most important objective is to have sufficient time to be totally prepared and notify all owners. The entire hurricane safety program is described in the brochure for the staff and residents before the disaster. |
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| Q. |
Please provide an explanation of the longer-term recovery steps provided by your plan. |
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All our employees have been provided with I. D. cards issued by the Town of Palm Beach Police Department that allows them to return to work in 3360 as soon as permissible.
There is a procedure in place that will allow the condominium to operate very effectively. Our staff will be divided by groups. Each group will assess and record any damages on specially designed forms for every unit.
The management will notify all contractors to be on stand-by in case needed.
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| Q. |
How has this information been presented and made available to residents? |
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After the staff goes to every unit and all common areas the forms are brought back to the office where management will contact each resident, explain any damages and take corrective action as soon as possible to minimize and eliminate further damage. |
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| Q. |
What steps are in place to ensure the procedures are followed? |
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Every year residents receive our hurricane disaster plan prior to their departure.
Our staff is making sure the procurers are followed by checking each unit prior to any storms and recording it.
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| Q. |
How have you evaluated the plan for effectiveness? |
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Since the plan has been in place we are constantly evaluating and making adjustments as necessary to ensure that our plan covers all aspects of a hurricane emergency. |
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| Q. |
You may include additional information about the community that you consider relevant to the topic. |
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Before the hurricane season begins management conducts staff meetings evaluating and updating all procedures. Management is making sure our staff is cross-trained for all hurricane preparedness tasks.
Prior to the hurricane season we prepare in advance by taking down the windscreens on the tennis courts and remove glass from the gazebo area. We reduce the amount of chairs, umbrellas and lounges on the pool deck and tennis court. We continuously inspect to make certain we are as secure as possible. Before this hurricane season we are going to consult our hurricane preparedness plan with Palm Beach Fire and Police Departments.
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